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Payment update - posted 2/19/15

Approval of Payments by DHS

*Payments approved by DHS on Wednesday 2/18 included more (not all) payments entered on 2/1 and 2/2.

**Payments scheduled to be approved by DHS tonight, 2/19, include MOST of the remaining payments entered on 2/1 and 2/2, along with MOST payments entered on 2/3, and many (not all) payments entered on 2/4.   

***More payments should be approved on Friday night  2/20, I will update what entry dates will be covered tomorrow after I review.

Providers can see approved payments at:www.dhs.state.il.us

 *Go to tab:  FOR PROVIDERS

*Click on:  PAYMENTS

*Click on:  PROVIDER PAYMENT INQUIRY

Enter:  SS# or FEIN

Click on:  Submit

-most recent approved payment will be noted at the top of the page.  The CVR column is the approved date.        

       

Issued Payments:

 It appears payments approved by DHS on Tuesday night 2/17  were issued by The Office of the Comptroller last night, 2/18.  Payments issued last night will be mailed today.  For debit card and direct deposit payments, those will be in accounts tomorrow.  Payments are generally issued by The Office of the Comptroller  1-3 working days after being approved by DHS.

 Providers can see issued payments at:

 www.ioc.state.il.us

 *Go to Financial Inquiries (tab at top of the page)

*click on Vendor Payments

* Enter SS# or FEIN (click OK)

*For the next two pages click on Gray Boxes at bottom  (Payments and Find Warrants)

Most recent payment will be listed at top of the page. 

 

Payment update - posted 2/17/15

Approved Payments:

 Some Federal funding is now available. Tonight, 2/13, DHS should start approving MOST of the payments entered on 1/20 not already approved, and MOST payments entered on 1/21, 1/22, 1/23, 1/26, 1/27, 1/28, 1/29, and maybe some payments entered on 1/30. We note MOST on the approval of entered payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments.  As most of you are aware, starting with February entries, DHS only has Federal funds remaining to approve payments.  Currently there is no State funding remaining for the Child Care Assistance Program.  With the Federal funds for February now available, on 2/17 DHS should approve Many (not all) the payments entered on 1/30, 2/1, and 2/2.  Throughout the week of 2/17-2/20, DHS should be approving Many of the payments entered early in February.  The Federal funding for February will not be enough to pay all payments entered in February.  Those payments not approved in February will be carried over to March, and without additional State funding, payment delays will get progressively longer. Providers can generally hear about entered and approved payments on 800-804-3833 one or two working days after the entry or approval.  Providers can also receive information on approval of  payments by using the following web site to see approval information:

 www.dhs.state.il.us

 *Go to tab:  FOR PROVIDERS

*Click on:  PAYMENTS

*Click on:  PROVIDER PAYMENT INQUIRY

Enter:  SS# or FEIN

Click on:  Submit

-most recent approved payment will be noted at the top of the page.  The CVR column is the approved date.        

     

 Issued Payments

 As payments become approved by DHS, they should be issued by The Office of the Comptroller within 1-3 working days after approval date. Payments are issued at night.  Providers paid by paper warrant have their payments mailed the working day after being issued.  For direct deposit and debit card payments, those funds are in accounts two working days after the issue date.  Weekends and holidays are not working days.  February 12 and 16^th are holidays.     

            

Providers can always see if a payment has been issued by going to The Office of the Comptroller web site of:    

 www.ioc.state.il.us

 *Go to Financial Inquiries (tab at top of the page)

*click on Vendor Payments

* Enter SS# or FEIN (click OK)

*For the next two pages click on Gray Boxes at bottom  (Payments and Find Warrants)

Most recent payment will be listed at top of the page. 

 **More updates will follow as payments start to become approved**

Payment update - posted 2/9/15

Approved Payments:

  Some remaining Federal funding for January is about ready to become available.  DHS should start approving MOST of  the remaining January entries around 2/13.  Those payments waiting would include, some payments entered on 1/20 not already approved, and MOST payments entered on 1/21, 1/22, 1/23, 1/26, 1/27, 1/28, 1/29 and 1/30. We note MOST on the approval of entered payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments.  As most of you are aware, starting with February entries, DHS only has Federal funds remaining to approve payments.  Currently there is no State funding remaining for the Child Care Assistance Program.  The Federal funds for February should become available around 2/17.  So, the week of 2/17-2/20, DHS should be approving Many of the payments entered early in February.  The Federal funding for February will not be enough to pay all payments entered in February.  Those payments not approved in February will be carried over to March, and without additional State funding, payment delays will get progressively longer. Providers can generally hear about entered and approved payments on 800-804-3833 one or two working days after the entry or approval. 

 

Notice of Payment Delay in the Child Care Assistance Program! Posted January 28, 2015

*Providers can hear payment information updates on (217) 524-9041. The message on that  number is updated about once a week.

  Approved Payments:

 Most payments entered on 1/15, 1/16, and many entered on 1/20 were approved by DHS on 1/22.  We note MOST on the approval of entered payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments.  At this point, we are waiting on some federal funding to approve most of the remaining payments entered in January that have not been approved.  Those payments waiting would include, some payments entered on 1/20, and payments entered on 1/21, 1/22, 1/23, 1/26, and 1/27. We are hopeful the federal funds will become available somewhat soon.   Providers can generally hear about entered and approved payments on 800-804-3833 one or two working days after the entry or approval.  Providers can also receive information on approval of  payments by using the following web site to see approval information: www.dhs.state.il.us

 *Go to tab:  FOR PROVIDERS

*Click on:  PAYMENTS

*Click on:  PROVIDER PAYMENT INQUIRY

Enter:  SS# or FEIN

Click on:  Submit

-most recent approved payment will be noted at the top of the page.  The CVR column is the approved date.        

Tax Info - Posted January 28, 2015

The Office of the Comptroller will be mailing the 1099 tax forms for all non-corporation providers earning $600 or more on:  Tuesday 1/27, Wednesday 1/28, and Thursday 1/29.  So, provides should receive the forms late this week or early next week. 

 

Budget - Posted January 22, 2015

We have no new information to share at this point concerning the Child Care Assistance Program budget.  Without additional funds, payments will begin to be delayed in February (for care done in January).  The House is scheduled to return to Springfield January 28th but the Senate is not scheduled to return until February 3rd so that is the earliest they could act on additional funding for the program.  Legislators should be in their home offices until they go to Springfield. 

 

Payment Information - Posted January 20, 2015

Approved Payments:  On 1/15, it appears DHS approved MOST of the remaining payments entered on 1/5 not already approved, and many (not all) of the payments entered on 1/6.  On 1/16 it appears MOST of the remaining payments entered on 1/6 not already approved by DHS, along with MOST payments entered on 1/7, and many (not all) payments entered on 1/8 should be approved by DHS.  We note MOST on the approval of entered payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments.  DHS should continue to approve many payments throughout next week.  Providers can generally hear about entered and approved payments on 800-804-3833 one or two working days after the entry or approval.  Providers can also receive information on approval of  payments by using the following web site to see approval information: www.dhs.state.il.us

 *Go to tab:  FOR PROVIDERS

*Click on:  PAYMENTS

*Click on:  PROVIDER PAYMENT INQUIRY

Enter:  SS# or FEIN

Click on:  Submit

-most recent approved payment will be noted at the top of the page.  The CVR column is the approved date.        

        

Issued Payments

 It appears payments approved by DHS on 1/14 were issued by The Office of the Comptroller last night, 1/15. As payments become approved by DHS, they should be issued by The Office of the Comptroller within 1-3 working days after approval date. Payments are issued at night.  Providers paid by paper warrant have their payments mailed the working day after being issued.  For direct deposit and debit card payments, those funds are in accounts two working days after the issue date.  Weekends and holidays are not working days.    NOTE:  Monday 1/19, is a holiday.  

               

Providers can always see if a payment has been issued by going to The Office of the Comptroller web site of:  www.ioc.state.il.us

 *Go to Financial Inquiries (tab at top of the page)

*click on Vendor Payments

* Enter SS# or FEIN (click OK)

*For the next two pages click on Gray Boxes at bottom  (Payments and Find Warrants)

Most recent payment will be listed at top of the page. 

*Providers can hear payment information updates on (217) 524-9041. The message on that  number is updated about once a week.

 

 Payment Information - Posted January 14, 2015 

Approved Payments:

 It appears DHS has funding in place to start approving some payments.  Tonight, 1/14, it appears MOST payments entered on 1/2 and a SOME payments entered on 1/5 will be approved by DHS.   We note MOST on the approval of entered payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments. Funding should remain to approve many payments throughout the next week.        

Issued Payments

 It appears payments approved by DHS on 1/12 should be issued by The Office of the Comptroller tonight 1/14. As payments become approved by DHS, they should be issued by The Office of the Comptroller in 1-3 working days after approval date. Payments are issued at night.  Providers paid by paper warrant have their payments mailed the working day after being issued.  For direct deposit and debit card payments, those funds are in accounts two working days after the issue date.  Weekends and holidays are not working days.    NOTE:  Monday 1/19, is a holiday. 

 

 

Update on the State of Illinois Child Care Budget Posted January 12, 2015

Child Care Resource Service (CCRS) was informed that there are not sufficient funds in the state's child care budget to cover the costs for the entire year for the Child Care Assistance Program.  During the last months, the situation has been magnified by increased caseloads and associated management costs. What this means is that the budget shortfall has grown and the future of the program is in jeopardy.

CCRS is in communication with our local elected officials to discuss the situation and the need for revenue to help bridge the funding gap.  A loss of child care services would have a devastating effect on families and the workforce as well.  There are a lot of rumors floating around and we ask you to contact us to confirm information before "panicking and jumping to conclusions". 

The only thing we do know now is this....there is a funding shortfall that COULD create a cash flow issue and payments MAY run later than normal.  In addition, cuts to the program may be necessary.

CCRS is committed to communicating honestly with families and providers about the future of the program.  We pledge to share information with you as it becomes available to us!

Payment and information updates are posted on our Facebook page and on our website at http://ccrs.illinois.edu.